Project Management Software And Task Dependencies

Project management software like Zoho Projects or monday.com is used to manage projects by dividing them into tasks and splitting the work among the team. Conventionally, any kind of project can be divided into simple tasks, but it won’t be as simple as a two-item list but a long list of tasks that must be carried out in a specific order or in an organised manner to get the project done. Each kind of project requires a certain order of tasks for maximum efficiency, and it is important to know about task dependencies to do this. We will see more about task dependencies and how technological solutions Alchemist provides as Zoho partners like Zoho projects or other solution providers like Monday.com can help in project management

What is task dependency?

So, the first question will be, “What is task dependency? It is the order in which you should complete the tasks to get the optimal results out of a project. It means that one task depends on the other task’s progress to start. Learning about task dependencies can help in creating schedules for projects and getting them done in the shortest amount of time.

Task dependency types

There are mainly four types of task dependencies, they are;

1. Mandatory– This kind of dependency is defined by legal or strong logical sense as defined by the project requirements. Meaning that the tasks are related to each other by logic or conditions. You can use Zoho projects to label it as mandatory task to make sure that the team understands the importance of the task.

2. Discretionary– These dependencies are not completely required and are mostly used because it’s the best or most common practise. It can be defined by team preference or other considerations within the team. Making use of a project management software you can create task flow which takes in discretionary task dependency and create the ideal workflow.

3. External– This means the progress of the tasks depend on an external factor on which the project team has no control over it. This can be an approval from an outside authority or some other legal barriers on which the team has no control over. Zoho projects can assign tasks with the label of external to the legal or external affairs role so that it gets done without a problem.

4. Internal– This is assigned by the internal systems of the business or organisation and is usually controlled by a single management system. Internal roles can be assigned in the project management software to notify the required people for fast approvals.

Importance of understanding task dependency and how project management software can help

Learning task dependency can greatly increase the efficiency of management of projects. These are the advantages of understanding task dependency and identifying them
1. Can increase the chances of on time project completion
A team can easily identify all the dependent tasks and create a project outline using Zoho projects so that the team can assign tasks according to their importance and ensure that everything gets done in the projected time frame. By making use of the tracking feature of Zoho projects, the team can get an idea of how much time it would take to complete the project.

2. Efficient resource management
Once the task flow is established, the business can assign the resources accordingly to the project using a software solution like Zoho Projects or Monday.com. This means that the project uses the resources it requires, and no resources are being wasted. Using a software like Zoho Projects or monday.com we can assign the tasks and resources required so that the resource usage is well tracked.

3. Risk management and identification
Once all the task required and their dependencies to each other are established, it is easy to identify all the risk possibilities and better prepare for it. Any kind of issues or problems can be raised in Zoho projects, and the team can later analyse where all the problems can occur in the future projects.

Learning task dependency is important when it comes to project management, and it can help your business in many ways. You can integrate software solutions like Zoho project to better manage the projects and create workflows that can ensure on-time and safe project delivery. Alchemist Advanced Technologies is a software solution provider that can analyse your business and help provide solutions for project management, and our team of experts will help you integrate it into your business. Call us at +971564096246 to get a consultation.