Zoho Books

Zoho Book is a Cloud based accounting software that manages all inflows and outflows of your cash, customers and vendors, invoices and bills and records all expenses, monitor and reconcile all your bank transactions and gives you a complete financial information on daily, weekly, monthly quarterly and annually basis as per the requirement and you need not be an accountant to manage this software.

Popularity in awareness of Cloud based accounting software and reasons to choose Zoho books:

As per the survey done by Mahlindayu Tarmidi, his finding shows that out of 329 respondents only 99 respondents are familiar and aware with the cloud accounting software, rest are not familiar. As per Dr. Yasmeen Ali in his study he focused on the awareness of cloud based accounting software among the Chartered accountants, the results shows that out of 140 CAs’ 100 were aware and using of the cloud based accounting software, 40 were aware but does not want to use cloud based accounting software due to different reasons.

In Both papers we can see that there is an increase in awareness from 2014 to 2017 and we can assume that in 2020 most of the people aware of the cloud based software but still there is few are not aware of the software, few are aware but does not know how to use as they may not be an accountant and few may feel that software is not secure and few does not want to use this.

Zoho Books can be suggested software for all the respondents who are familiar and unfamiliar of the cloud based accounting software especially for small and medium business enterprise and features and reasons are given below:

1. Installation is not required:

As we know that Traditional Accounting software needs to be installing in a system/PC where you can access all information/data from the same installed software either from office or from home if it is installed in your laptop, but for Zoho books, installation is not required as it is cloud based software, users can search the Zoho books from any browser and sign in to an account. Sign in option is for those already have their login details and sign up for those does not have the login details and they can create their login using their mail id.

2. Users may not be an accountant:

Zoho books can be managed by any users with less or no accounting knowledge. Creation of Customers, Vendors, items, recording of invoices, bills, expenses, creation of chart of accounts can be easily managed by the users, Zoho books help desk is available for any assistant and Zoho books partners are always available to help you in setting up your Zoho Books and providing training.

3. Security:

As per the studied paper, few respondent feels unsecure of the cloud based accounting software; Zoho books store all your confidential data in to Cloud and cloud is the most secure ways to store all your information if login details are not shared by anyone else. If someone steals your computer, there is a possibility to access all your accounting details by them when you use the desktop version. Information stored in a cloud is more secure than desktop wise and when you browse Zoho books it ask your login details each time and also informs when you  logged in from other location.

4. Access to Zoho Books from Anywhere:

Zoho Books can be access from the office, Home or anywhere of the world not only through the Computers and Laptops but also from Smart phones and tabs through the Zoho Books app. Best example can view from this YouTube link https://www.youtube.com/watch?v=dCV7KjBF3Sc, recording of any transaction can be done through the app and can get all financial information from any part of the world. It can save your time as you need not wait to send invoice or payment receipt to your client, you can send at any time when required rather to wait for open your office and access to your system.

5. Limited Access:

Employer can provide limited access to their employees for example – A is a sales man of the company and the manager wants him to give an access only to create an invoice and payment recording and he can disable him from accessing to other information such as bank details, financial reports, to delete any invoices etc. and under the comments and history you can see who have recorded the entry and when he has recorded with date and time, so easily track  on the recordings, this is the one of the best reason to choose Zoho Books.

6. Less costly compare to Desktop based Accounting:

Zoho Book is cloud based Accounting software, it reduces IT cost and easily affordable compare to desktop based which requires an investment in IT hardware and also maintaining of the hardware. Zoho Books can provide you different packages based on your business plans and also affordable and there is an options to pay monthly or annually and subscriptions are in different currencies for different regions, may be in Dollar or in their local currencies, please follow the link to check the pricing for different regions  https://www.zoho.com/ae/books/pricing/.

7. VAT returns Report:

Most of the countries have implemented VAT/TAX, and the Tax payer need to file the return to the Government monthly, quarterly or annually based on their Turnover. Zoho Book will make your job easy in filing the return, you need to enable the tax and enter all required tax details (TAX number, date etc) in Zoho Book and if you record all your incomes and expense or any transactions as per the TAX/VAT compliance in Zoho Books, it will provide you a complete VAT return report as per the form set by the government and you can review with all your transactions and you can submit the same form to the Government. This is one of the good features available in Zoho Book.

Conclusion:

There are more other features available in Zoho Books  such as user friendly- provide you more comfort in using, Imports – Any document such as customer and vendor with opening balance, invoices, bills, expenses, payment received, chart of accounts with opening balance you can import to Zoho book which reduce your work and time especially when you are migrating from other desktop wise system, importing of bank statement to Zoho can recognize all matching transactions against customer receipt and Supplier payments which saves your time and reconcile your bank accounts.  

These are the reasons for choosing Zoho book especially for small and medium business enterprise, startup companies, service sectors and so on… and can be easily access from any part of the world and it helps everyone to do smart work instead of hard work as it definitely saves your time  and reduce the work load also we believe that training and guidance to be needed to understand the Zoho books and it’s features, therefore Zoho Book’s help desk is always available through chat, call and mail for your assistance and Zoho partners are always be ready to help your organization in setting up the Zoho Book and providing training.

Assistance from Alchemist Advanced Technologies:

As a leading partner of Zoho, we can assist you with setting up and implementation of Zoho Books.

Reach us: connect@aatmea.com