Zoho For Training Institutions

Training institutes in UAE are a new and growing business. Some of us may have been to one, and some of us may even be running one. For those who are unfamiliar, they provide training on a variety of subjects related to specific or even multiple industries in the form of courses of varying lengths. The classes are taken by experts in the subjects, and certificates of course completion are given out at the end of the course to the students.

Like any other business, training institutes also need to maintain many operations at the same time to keep the business running and growing. For a business that is driven by marketing and management, they need to spend a lot of resources and time even to maintain the bare minimum growth. What they need is something that can reduce the redundant tasks and reduce the piles of data into simple terms, and that’s where Zoho comes in.

By getting a Zoho consultation, a training institute can save a lot of resources and time, but even more than that, it will ensure a seamless operation, from finding leads to giving out the certificates at the end.

Zoho solutions can make a training institute much more efficient and easier to run in the following ways:

1. Follow Through Leads

With Zoho, managing leads and sorting them out for potential clients can be easily done with the help of Zoho CRM. It can collect all the leads from multiple sources, store the details, and help in converting these leads into sales.

Whether a student is interested in a course right away or wants to join in the future, Zoho CRM can record their information and keep track of them. The best part is that all of this can be done on a single platform without ever thinking of manually managing the enormous data.

2. Easy enrolment process

The process of registering new students and recording their data in a proper manner is a tedious but important task. Zoho solutions can help with enrolling new students and properly recording their data.

Easy enrolment process

3. All under one database

Keeping the data of the students and trainers in a countless number of excel sheets and tables is not ideal, and whenever a need arises to access this data, it can be hard to organise all this data. Zoho can store all of this data and associate it with the correct batches or courses.

Suppose you want to connect with a trainer who took care of a specific batch, you can easily pull out the details of that trainer from the database that Zoho has created. This shows the accessibility of Zoho; it will take the redundant data entry and assigning tags and make it as simple as just entering and letting it do the work.

4. Create batches/courses with a click

As a training institute, it has to add new courses or batches periodically. Without Zoho, one would have to start from scratch, creating the database, scheduling them into the existing calendars, and assigning new sections for that.

With Zoho, all of this can be done with a single click, saving a lot of time and resources that would have gone into it.

5. Schedule and track batch calendars

The calendar view of an event or programme for a month is more useful as it provides more visual data and can be easily organised in this way. Zoho automatically records the course and batch dates and presents them in the form of a calendar for ease of use.

This will help the institute more efficiently manage their time and plan ahead, avoiding any unforeseen clashes and delays.

6. Get revenue reports of Batches/courses

Keeping track of revenue is one of the main duties of running a business smoothly, and it can be hard to keep track of all the revenue earned by different batches and courses if there are multiple courses and batches going on.

Zoho can give you periodic reports of the revenue of different batches and courses automatically, and this can help you analyse which batches and courses are more profitable and where you are losing money to plan the future courses.

7. Periodic Reports and Analytics

Get detailed analytics on all the things happening at the institute, whether it be marketing or registration for classes. This report and the analytics are very useful when it comes to seeing how well the business is going and also finding places where there can be improvements.

Through constant improvements and analysis of how the institution is working, it can be taken to a new level of efficiency and quality, which would not have been possible without the detailed analytics that Zoho Solutions provided.

8. Send out certificates with click of a button

The end of a course for a batch is marked by the issuing of certificates, and normally it is done manually, where one would have to enter each student’s details and send them individually. With Zoho, all it would take is to mark the completion of the course, and then it would automatically send the students the completion certificates.

This will save the time wasted on this process and also avoid any human error while issuing these certificates. It is also one less thing to worry about. Zoho is a one-stop solution to avoid any of these human errors, whether it be the issuing of certificates or getting reports on the progress of the different courses.

9. Marketing and promotion under a single tab

Training institutes have to have a strong marketing plan and promote their courses at different levels depending on the type of course and training they are providing. Zoho lets you manage all of these under one single tab and start on the marketing campaign or analyse the already-present leads.

Overall, Zoho can provide solutions to every single task, ensuring a fully automated and error-free operation of the training institute. It can take a business operating at the bare minimum while its resources are being wasted to reach optimum efficiency and standard use of its resources, especially the time resource. Zoho is the solution and the stepping stone when it comes to business operations, and getting a Zoho consultation can never be a wrong choice.

Want your company to also work well as a well-oiled engine, pulling it to exceptional growth and success?

Contact Alchemist Advanced Technologies for a Zoho consultation at +971 56 409 6246.

Assistance from Alchemist Advanced Technologies

As a leading partner of Zoho, we can assist you with setting up and implementation of Zoho.

Reach us: connect@aatmea.com / +971 56 409 6246.

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